Privacy Policy

This Privacy Policy explains how VN Softverg Technology Pvt. Ltd.(“VN Softverg”, “we”, “us”), a company incorporated in India with its office at 2nd Floor, Sri Manjula Nilayam, 339, 60 Feet Rd, Ayyappa Society, Mega Hills, Madhapur, Hyderabad, Telangana 500081, processes personal data.

It applies to personal data we collect through www.vnsoftverg.com (the “Website”), through enquiries, quotes and job applications, and in the course of our business relationships. For the purposes of India's Digital Personal Data Protection Act, 2023 (“DPDP Act”), we act as the Data Fiduciary for this data.

When we process personal data on behalf of our clients while delivering services (for example, operating a client's application or performing medical billing), we act as a Data Processorunder the client's instructions, and the client's privacy notice and our contract with the client govern that processing.

Information you provide

• Contact details such as name, email address, phone number, company and job title, submitted through contact, quote or newsletter forms.
• Project information you choose to share, such as requirements, budgets and timelines.
• Job application data such as your resume, work history, education, skills, and references.
• Communications with us by email, phone, chat or video call.

Information collected automatically

• Device and usage data such as IP address, browser type, pages visited, referring pages and timestamps.
• Cookie and similar technology data, as described in the Cookies section below.

We do not intentionally collect sensitive information through the Website, and we ask that you do not submit it through our forms.

We process personal data only for clear, lawful purposes, including to:

• Respond to enquiries, prepare proposals and quotes, and communicate about potential or existing engagements.
• Deliver, manage and invoice our services and maintain business records.
• Assess job applications and manage recruitment.
• Operate, secure, and improve the Website, including preventing fraud and abuse.
• Send updates or insights you have asked to receive (you can unsubscribe at any time).
• Comply with legal, regulatory, tax and accounting obligations.

Under the DPDP Act, we process personal data on the basis of your consent, which you give when you submit a form, apply for a role, or otherwise share information with us for a stated purpose, or for certain legitimate uses permitted by law — for example, where you voluntarily provide data for a specified purpose, or where processing is needed to comply with law.

Where we rely on consent, you may withdraw it at any time by writing to us. Withdrawal does not affect processing carried out before it, and we may be unable to continue providing certain services or considering an application without the relevant data.

We do not sell personal data. We share it only as needed with:

• Service providers that support our business, such as hosting, email, CRM, analytics, and recruitment tools, under contracts requiring appropriate safeguards.
• Clients, where you are a candidate proposed for an engagement and have agreed to your profile being shared.
• Professional advisers such as auditors, lawyers and accountants.
• Government authorities, courts or regulators where required by law, including under the Information Technology Act, 2000.
• A successor entity in connection with a merger, acquisition or restructuring, subject to this Policy.

We are based in India and some of our service providers and clients are located outside India. Where personal data is transferred outside India, we do so in accordance with the DPDP Act and any restrictions notified by the Government of India, and we take reasonable steps to ensure the data remains protected.

We keep personal data only for as long as necessary for the purpose for which it was collected, or as required by law. As a general guide, enquiry data is retained for the duration of discussions and a reasonable period afterwards; client relationship records are kept for the term of the engagement and applicable statutory periods; and unsuccessful job applications are kept for a limited period so we can consider you for future roles, unless you ask us to delete them sooner.

When data is no longer needed, we delete or anonymize it securely.

We implement reasonable security practices and procedures, consistent with the Information Technology Act, 2000 and its rules, to protect personal data against unauthorized access, loss, misuse or alteration. These include:

• Role-based, least-privilege access and multi-factor authentication.
• Encryption of data in transit and, where appropriate, at rest.
• Confidentiality obligations for employees and contractors.
• Security awareness training and periodic review of our controls.

No method of transmission or storage is completely secure. If a personal data breach occurs, we will act promptly to contain it and will notify the Data Protection Board of India and affected individuals as required by the DPDP Act.

Subject to applicable law, including the DPDP Act, you have the right to:

• Obtain a summary of the personal data we process about you and the processing activities involved.
• Request correction, completion, updating or erasure of your personal data.
• Withdraw consent you have given.
• Have access to grievance redressal, and to nominate another person to exercise your rights in the event of death or incapacity.

To exercise these rights, email info@vnsoftverg.com. We may need to verify your identity before acting on a request. If you are not satisfied with our response, you may approach the Data Protection Board of India.

The Website uses cookies and similar technologies that are necessary for it to function, and may use analytics cookies to understand how visitors use the Website so we can improve it. You can control or delete cookies through your browser settings; blocking some cookies may affect how the Website works.

The Website and our services are intended for businesses and adult job seekers. We do not knowingly collect personal data from children (individuals under 18). If you believe a child has provided us with personal data, please contact us and we will delete it.

The Website may link to third-party websites or services. We are not responsible for their privacy practices, and we encourage you to read their privacy policies.

We may update this Privacy Policy from time to time. The “Last updated” date shows when it was last revised. Material changes will be highlighted on the Website.

For questions, requests or complaints about this Policy or our handling of personal data, contact our Grievance Officer:

Grievance Officer, VN Softverg Technology Pvt. Ltd.
2nd Floor, Sri Manjula Nilayam, 339, 60 Feet Rd, Ayyappa Society, Mega Hills, Madhapur, Hyderabad, Telangana 500081, India
Email: info@vnsoftverg.com · Phone: +91 99646 80245

We aim to acknowledge grievances promptly and resolve them within the timelines prescribed by applicable law.